2 quick ways to harness the power of saved searches and scheduling

In a world of digitalisation, online tools and enough computer hacks to make finding a pen in the office a mere memory, making use of automation tools is quite simply a must. After all, why do a task that can easily be done for you?

  1. Saved Searches 

All agencies want to deliver quality candidates to their clients as quickly as possible. Building a detailed and effective saved search is a sure-fire way to stay ahead in the candidate-sourcing game.

The benefits

The time you’ll take back from repeatedly writing the same search in your race for the perfect candidate is huge. 

On top of that, using saved searches removes the chance for human error, such as missing a job title variation or related keyword. 

Where can I set this up?

The good news is that this can be done on job boards, as well as on LinkedIn Recruiter and through the SourceBot function on the SourceBreaker platform. Here, you can create pre-populated advanced searches by job title, skill set or industry sector and share these searches across your team. 

Whichever way you choose to run a saved search, the value they can add to the work you put in is huge. 

  1. Scheduling 

Another way to maximise your output is through scheduling. A recruiter’s calendar is renowned for its convoluted and endless list of meetings and calls, meaning that the last thing that you want is the back-and-forth as you attempt to get these in the diary.

The benefits

Well, the benefits are simple. You save time, a lot of time.

In fact, according to Doodle, the average time it takes to confirm a suitable time for a meeting of 6-8 participants takes 26-30 minutes, and this climbs dramatically the more people you add. The same source confirmed that using scheduling tools, this can be halved.

Using Calendly also allows you to map out your days more carefully. For example, a good way to ensure meetings don’t take over your week (and leave no time left to get “real work” done) is to designate only a couple of days a week for them. After all, if your “working” time is broken into small chunks every day, it can often make it difficult to really get stuck in. 

Once you’ve decided to leave certain days for meetings, you can then control who books time with you on those days, as well as creating specific types of appointments for people to book and designating private appointments. Who needs a PA when you can automate your calendar to work for you? 

Where can I set this up?

There are plenty of scheduling tools out there, such as Doodle or Calendly, which make it easy to offer time slots and add these to your calendar once they’re accepted. 

Furthermore, LinkedIn has also seen the demand for this, adding a built-in scheduler that allows recruiters to book calls with prospects straight from the platform. 

All in all, making the most of saved searches and scheduling is crucial in maximising productivity, ensuring you spend less time planning and prepping, and more time seeing results.

Looking for more productivity tools? Find our four key frameworks to increase your recruitment productivity from home here

To find out more information on saved searches, scheduling and other forms of automation, and get access to a host of other productivity tools and tips, you can download our full ebook on Recruitment Productivity Hacks here.

SourceBreaker’s Recruitment Productivity Hacks offers a conclusive guide to help you supercharge output, drive revenue and deliver a high-value service with maximum efficiency, everyday. This includes:

  1. Productivity Frameworks – A closer look at multiple popular strategies for effective overall time management & personal organisation.
  2. Templates & Automation – Our guide to templates and automation to get the most out of your communication and minimise your repetitive tasks.
  3. Habits of Super Recruiters – The workday habits to get the most out of everything you do and change the way you work to get maximum results.
  4. Productivity Toolbox – A guide to the up-to-date tech tools you need to upturn your team’s overall efficiency.